If bookkeeping feels overwhelming, it usually means everything is being done at once.

Most business owners think bookkeeping is something you catch up on later. In reality, it works best when tasks are done on a schedule.

The goal is not to do more. It is to do the right tasks at the right time.

Here’s when you should do your bookkeeping tasks. Fun fact: ALL of the plans I offer include the following tasks, so reach out to hire me to do this for you.

Weekly:

• Upload and organize receipts
• Monitor cash balances
• Review bank activity for errors or duplicates
• Stay on top of deadlines by tracking tax, payroll, and filing dates

Monthly:

• Record income and expenses
• Reconcile bank and credit card accounts
• Send invoices and pay bills
• Review cash flow so you know what is coming in and going out

Quarterly:

• Take a deep dive into your profit and loss
• Review your balance sheet in detail
• Set aside funds for estimated taxes
• Review contractor payments and sales tax filings

Annually:

• Prepare books for tax filing
• Review full year financials
• Issue 1099s where required
• Plan financially for the year ahead
• Build a budget and forecast for the upcoming year

Want clearer numbers and fewer surprises? It starts with tracking every dollar and using that data to make smarter business decisions. I can help you interpret your data and make good business decisions on my Virtual and Mini CFO plans.